Everything an adult day center needs, in one system
Twelve modules that share the same data. Check-ins become invoices, rides become transportation reports and visit requests become families.
A website that brings families
Most adult day centers lose families before the first call because their website is slow, outdated or English-only. Yours is built for how families search today.
- Bilingual English and Spanish pages, written for your city and your services
- Visit requests go straight into your panel and notify your team
- Search-ready: structured data, sitemap, fast pages and AI-search (GEO) files
- Visitor map by ZIP code and a simple funnel: who saw prices, who started the form
- Referral links for families, tracked without incentives
- Your own domain, your photos, your colors
Family portal
Families stop calling to ask “did Mom arrive?” because the answer is already on their phone.
- Book half days, full days, weekly or monthly plans
- Invoices, receipts and how to pay, in English or Spanish
- Arrival and departure text alerts (opt-in, never with health details)
- Weekly menu, activity calendar and birthdays
- Daily photos, shown only with each family's consent
- Activity profile: interests, allergies, diets, emergency contacts and authorized pickups
Attendance with e-signatures
Your attendance record is what you show inspectors and insurers. It should be impossible to lose or quietly change.
- Check-in and check-out at reception with a finger signature
- Authorized-pickup list with photos; unexpected pickups require a documented call
- Records cannot be edited or deleted: corrections are added, never overwritten
- Tamper-evident hash chain verified on every monthly report
- Printable monthly attendance report per participant
- Real-time count against your licensed capacity
Transportation and route optimization
Transportation is the most expensive part of running a center. Every extra mile and every extra van shows up in your costs.
- Vans with separate seat and wheelchair capacity
- One-click optimization with Google OR-Tools: fewest and smallest vans, shortest total drive
- Several loops per van, arrival windows and a maximum ride time per person
- Turn-by-turn Google Maps links and QR codes for drivers
- Driver “recalculate from here” when plans change on the road
- Signature at the door on pickup and drop-off, plus a monthly transportation report with miles
Private-pay billing
Billing should come from what actually happened, not from someone retyping a calendar.
- Invoices generated from attendance, plans and transportation zones
- Record Zelle, check or card payments and print receipts
- Adjustments and voids with a full history, nothing erased
- Free trial day support
- Families see their invoices and receipts in the portal
- Overdue invoices surface on the daily panel
Insurance and Medicaid claims prep
If you serve long-term-care Medicaid or private insurance members, missing an authorization number costs you the claim.
- Insurer list with rates per full day, half day, meal, trip and mile
- Participant authorizations, member IDs and service codes
- Weekly claims summary in CMS-1500 box order
- Warnings for missing member IDs, authorizations or codes
- Service log of meals and miles that backs every claim line
- Eligibility checks through a clearinghouse (Coming soon)
Compliance and inspections
State inspectors ask for the same things every time. Keep them current all year instead of the week before.
- Staff requirements with expiration dates (background screening, CPR, TB and more)
- Fire and emergency drill log with reminders
- Incident log that cannot be edited or deleted
- Emergency information per participant: 911 authorization, preferred hospital, DNR order status
- Red counters on the daily panel for anything overdue
- Requirements are configurable to your state and your consultant's guidance
Meals and menu
Meals matter to families, to participants' health and to billing.
- Weekly menu published to families in two languages
- Meal log per participant, ready for billing
- Allergy question is mandatory; allergies show in red
- Printable meal list for the kitchen
Activities, calendar and photos
Families choose a center for how their loved one spends the day. Show it.
- Activity calendar with outings, parties and closed days
- Closed days are automatically excluded from bookings, routes and invoices
- Birthdays from each participant's profile
- Daily photos: GPS data removed, consent checked for every person tagged, deleted after 60 days
Daily panel and team roles
Built for the owner who runs the center from an iPad between tours and phone calls.
- “Today” view: who is coming, who arrived, routes and what needs attention
- Roles for administrators, staff and drivers
- Printable route sheets, attendance lists and meal lists
- Works on tablets and phones, in English or Spanish
Reports and growth
Know whether you are growing, and why.
- Occupancy from real check-ins against your licensed capacity
- Monthly revenue and amounts owed
- Monthly family survey, with a Google review invitation offered to every family
- Lead sources: visit requests, registered families and clients
Security and privacy
You are trusted with health information about vulnerable adults. The system is built around that.
- Each center runs on its own private instance and database
- Passwordless sign-in with a one-time code by email
- Audit log of every page viewed by every user
- Health details never go into text messages or notifications
- Daily backups and server snapshots
- Encrypted connections everywhere (HTTPS with HSTS)
See your center running on Senior Center HQ
A 30-minute walkthrough with real screens: attendance, routes, billing and the family portal. In English or Spanish.